GOOD HEALTH AND SAFETY DOCUMENTS FOR YOUR WORKPLACE
Health and safety document is a piece of document or book in which policies related to health and safety at the workplace is explained and it is also described how you control on health and safety in your workplace. In the health and safety document it explains why you need to adopt particular health and safety policies, what components are included in health and safety policy and individual responsibilities of employees as per the role. For in order to write the best health and safety document for your workplace, there are few things that need to be clear and remember.
Do you need a health and safety policy?
All organization must have more or less health and safety policies for their workplace. All organization who have more than five employees are legally obliged to design the written health and safety policy. Health and safety document is the very effective document that prevents the organization from being the potential risk and focuses on the issue. This will save time and money.
What should it include?
When creating your health and safety policy you should consult with your employees. With their experience, they may think of things to include that you have not.
Writing health and safety document involve experience and professional employees from the company. It is a proper process that involves different employees. Different employees give different suggestions to contribute to improving health and safety environment at workplace
Your health and safety policy must include:
- A statement determined that demonstrating your commitment to having a safe and healthy working environment
- A list of who is responsible for what
- Information regarding how your main health and safety issues will be managed.
What is the document for?
In most of the organization health and safety documents serve as information documents, an instruction documents for health and safety concern and a form.
Also some of the organization utilized both informative and instructive documents in their health and safety documents. These documents explain certain events, condition or incident and what to do in these situations. Like health and safety policy include:
Health and safety hazards and risks while using certain equipment and performing the dangerous activity and also explain what to do to control particular risk and hazard in your workplace.
Who will read the document?
The health and safety document of your workplace will be written for your employees so the reader of your document is your employee. Also, remember while designing the health and safety document at your workplace, not all employee read the document effectively. So make sure all employees must understand the document and those who unable to read the document used some other approach to deliver health and safety message to such employee. like in the health and social care centre health and safety document not only produce but also visual health and safety tips are hanging and place at different positions in this place service users, their families and staff all are the readers of health and safety message and precautions. So the reader for your health and safety document is different according to the company to company. Also while creating the health and safety document must consider your employee’s needs and abilities.
Where can you get information to put into your documents?
In order to create the effective health and safety document for your workplace, there are different places from where you can collect information and issues so that you can design your document according to the issue they are facing.
Like you can:
- Take help and read from the past and existing health and safety document
- discuss with your employees and encourage to give advice
- Observe your workplace operations what is happening right and where there is any lacking.
- Held meeting with health and safety professionals like occupational health and safety professional and representatives and discuss with them what lacking they are seen among employee while implementing and adopting health and safety policies.
- Talk to other professionals who are working similar workplace like yours.
- Read health and safety guideline and best practices related to industry-specific
Things that you need to remember:
Writing a good health and safety documents there are certain things that need to be considered while writing health and safety document at your workplace.
Write the document in simple English so that each employee can understand easily what is being written. Simple English mean policy clearly delivers your message to your employees, use short phrases and sentences, use routine words rather than complex Jorgen, use simple format to lay out the document.
Keep sentences short and clear complex and hard wordy written policies are hard to understand so simple, clear and short sentences while creating the health and safety policies.
Use everyday words
Use common words to describe the health and safety policies at the workplace. Employees whose first language is not the language they face more and also they unable to understand the meaning of various health and safety terms.
Avoid unnecessary acronyms and abbreviations
It is also recommended to write the good and effective health and safety document at workplace do not the huge amount of abbreviations and acronyms and if you discuss then make the list of abbreviation and acronyms as well as write the full form when you first explain in the text.
Active and passive voice
Use active voice while writing health and safety policies for better understanding and implementation of policies. Passive voice sometimes sounds more complex and ineffective to deliver the clear message.
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